NorthPoint
Facilities
Onboarding Estimator
Facilities · Planning Tool

Facility Onboarding Estimator

Project the full IT cost and timeline to onboard a new facility — hardware, connectivity, security, licensing, and labor. Adjust bed count and staff to model any size.

Facility Parameters
Facility Name (optional)
Bed Count 120
120
Staff Count Auto 84
84
Device-to-Staff Ratio 0.35
~42 devices for 120 staff — SNFs use shared workstations
Internal-Led
vs. outside consultant
Include Clinical Systems
PCC setup + training
▸ Cost assumptions & methodology
Hardware
  • Workstations/laptops: $1,200/device · shared model (SNF default: ~0.35 ratio, adjust slider) — nurses stations, charting carts, admin desks
  • Clinical/supervisor tablets: $800/device · ~25% of staff (not all staff get a dedicated device)
  • VOIP desk phones: $350/unit · ~15% of bed count (nurses stations)
  • Security cameras: $350/camera · ~1 per 4 beds + common areas fixed
Network & Connectivity
  • Network infrastructure (switches, cabling, core): $45,000 base + $50/bed
  • Wireless (APs, controllers, site survey): $35,000 base + $100/bed
  • Annual connectivity: $18,000 base + $20/bed (ISP, WAN)
Software & Licensing
  • Microsoft 365, MDM, productivity: $850/staff/year
  • Cybersecurity (EDR, email security, NinjaRMM): $180/endpoint/year + $8,000 base
  • Clinical systems (PointClickCare): $15,000 setup + $180/bed/year
Labor
  • Internal-led: $40,000 base + $80/bed (AT + team travel, configuration, testing)
  • External consultant: 2.0–2.5× internal labor estimate · industry standard markup
  • Timeline scales with facility size: +1 week per 50 beds above 100-bed baseline
Exclusions
  • Building cabling infrastructure (pre-existing assumed adequate)
  • Clinical hardware beyond IT scope (nurse call systems, medical devices)
  • Staff training beyond IT system orientation
Year-1 Total
—
One-time + first year recurring
One-Time Cost
—
Hardware · infra · labor
Annual Recurring
—
Licensing · connectivity · support
vs. Consultant
—
—
Estimated external rate
Recommended DTS
—
Role-weighted benchmark
Cost Breakdown
Category One-Time Annual Year-1 Total
Device Allocation by Role
Role Est. Staff DTS Rec. Devices % of Total
Estimated Timeline
Incoming Facilities — Projected Cost
Live from Supabase · estimates use employee count as proxy for scale
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